Clerk Audit Process

STEP 1 - Enter Daily Business

The first step in the daily audit process is to enter your daily business. You will collect this information from your PACS, RTS and possibly other reports as well as cash receipts.

Once you've entered all of your daily business, click 'Submit'. CNB will calculate your Total Daily Business in the top right hand corner of your screen.

The next step is to count your cash inventory. Checks n Balances makes it easy. Simply divide your cash by denomination and count the total number of each. Enter your totals into the cash inventory form along the way. Once you have inventoried all of your currency and coins and entered them into the form, click 'Calculate'.

The following screen will calculate the totals for each denomination as well as the subtotal of all denominations. Your starting petty cash will then be subtracted from this subtotal and the result is your Total Cash.

Next, click Post Checks on the navigation menu. This will drop down a list of potential categories. Select the category of the checks that you want to post. Then, type the amount and click 'Add'. Repeat process for all checks in the category before moving on to the next category.

As you post checks, the list of posted checks will appear below the form. The most recently added checks should appear at the top of the list. CNB will calculate total number of checks in your selected category as well as the sum of those checks in the top right corner of your screen. If you wish to view these totals for All Checks, click on 'View All Checks' under 'Post Checks' in the navigation menu.

To edit or add a note to a check transaction, click on the pad and pencil icon and then fill out and submit the "Edit item" form. To delete a check transaction, click on the trashcan icon.

Click Post Credit Cards on the navigation menu and select a category. Follow the same procedures for adding credit card transactions as you followed to post checks

Once you have entered your daily business and cash inventory and posted all of your check and credit card transactions, you are ready to 'Verify and Submit' your data. Click 'Verify and Submit' on the navigation menu.

The Final Review and Submission page will summarize your Daily Business totals on the left and your Total Funds on Hand on the right. If you are balanced, those totals will match up and you can proceed with submitting your totals.

If you are not balanced, there will be a message at the bottom of the page stating whether you are over or under and by how much. When there is a discrepancy, you should go back and check your entries for errors before proceeding with data submission.

Once you have balanced, you can proceed with submitting your data. Remember that, once you submit your totals, your data is locked and can no longer be edited.

When you are ready to submit your data, click on the 'Submit Totals' button at the bottom of the page. The next page will include a breakdown of your daily business, cash inventory and transaction inventory. You should print this page for your records, as the cash inventory detail will not be saved to the database. Now that you have submitted your totals for today, you can log out!