Checks n Balances is a web-based system designed to provide tax collection offices with a daily auditing process that compares daily report totals with cash and check inventory and credit card receipts. This intuitive, user-friendly application allows you and your clerks to identify and eliminate balancing errors quickly and conveniently. Can your office afford to be without Checks n Balances?

• User-friendly web-based interface enables quick and easy navigation and data entry.
• Intuitive system identifies data entry errors and prohibits user from proceeding until corrected.
• Check and balance procedures for both clerks and administrators ensure an equalized audit process for all involved.
• Printable deposit record with cash and check inventory details as well as total funds to be deposited into each bank account based on your configuration.
• Administrative backend allows configuration of users, locations, bank accounts, account types, categories and line items.
• Administrators may easily review data by clerk or location. Corrections may be made prior to deposit preparation.
• Access to historical data and date-range reporting allows tax assessor-collectors to pull information by category, item, clerk or location and identify trends.

Checks n Balances was designed at the request of Hill County Tax Assessor-Collector Marchel Eubank. The CNB audit process is based upon the "Daily Balance Worksheet", a system that Mrs. Eubank developed to help her clerks balance their drawer at the end of each day. The Hill County Tax Office received a Commendation from the State Comptroller in a 2006 local government management review, due in part to this daily auditing system.

The tax assessor-collector has developed an excellent process to document receipts and ensure that proper segregation of duties is in place. The tax office has instituted procedures to manage and provide checks and balances for incoming revenue including: a segregation of duties for handling incoming cash, depositing cash, and reconciling cash, verifying deposits daily, maintaining separate bank accounts for various tax types, and conducting "surprise" audits in the single-person office.

CAROLE KEETON STRAYHORN
TEXAS COMPTROLLER OF PUBLIC ACCOUNTS

Although the Daily Balance Worksheet was working for the Hill County Tax Office, it was designed in a spreadsheet format and the data was discarded each week so that new data could be entered. Mrs. Eubank wanted to incorporate the process into a database driven system so that historical data could be saved and reported on in the future. Checks n Balances was developed to do just that and, although the core audit process remains, many enhancements have been made to improve upon the original system. We hope you'll visit the links below to learn more about Checks n Balances and if you have any questions or would like a live demonstration, please contact us.

	CONFIGURATION Checks n Balances allows you the flexibility to tailor the system to the specific needs of your office. With our administrative backend, YOU have the power to configure users, locations, account types, bank accounts, categories and line items. Learn more...
	CLERK AUDIT PROCESS The clerk interface is designed to allow a fast and easy audit process. The process is divided into steps, listed sequentially on the navigation menu. These steps will guide your clerks through entering their daily business and receipts, balancing their drawer and submitting their data in no time. Learn More
	ADMIN AUDIT PROCESS The administrative interface allows you to review the data entered by your clerks and make corrections if necessary. You may then enter daily totals based on your PACS, RTS and other reports. Once your totals match the total receipts entered by your clerks, you can create and print a deposit sheet.Learn More
	REPORTING Access to historical data and date-range reporting allows tax assessors to pull information by category, item, clerk or location and identify trends. Learn More